Agenda Moved, seconded and approved
Minutes Moved and approved with one correction: The coordination of the review of proposals for the 2004 annual conference is being done by Cocherin (not Bertelson) and Hendricks.
Treasurer’s Report The treasurer’s report was
distributed. Following this, a discussion ensued that focused on the
issue of ARF purchasing a new server for each new editorial team. The
server would remain at the university of the editorial team after a new
editorial team was selected. It was pointed out that ARF has saved substantially
by having the journal move to its online format. With this savings, it
is reasonable to purchase a new server for each editorial team. Additionally,
the new servers reflect updated technology, and a vision for the journal
is to have video streaming and other features that will continue to be
enhanced with newer technology. Gary Moorman is going to investigate and
write out specifications for a server. Gary projected that at this time,
a new server would cost approximately $4650.00Any server purchased by
ARF could have input from the host editorial team, however the approval
for the purchase would be by the ARF Board. If the host editorial board
wanted to purchase a server that was outside the amount designated by
the board, the host editorial team would need to submit a written justification
explain how the added features were going to benefit ARF. Gary Moorman
indicated that the next purchase of a new server would occur by next year’s
conference (2005), as the editorial team would be changing at that time.
Gary was asked to bring an outline of requirements for the editorial team
to the 2004 December meeting (ex. Technology support necessary; graduate
assistant help necessary, etc.) Gary pointed out that the current editorial
team has seen that it is important to separate the editorial aspect of
the journal preparation from the website aspect due to the time demands
required by each aspect.
Archives No new report
Bylaws No recommendations at this time
Call to forum At this time, the committee is in the process of selecting the books.
Conference (2004) Members will be requested to make submissions for the 10 year poem. The poem will be delivered at the opening session on Thursday morning. The conference committee is working on having something special for the luncheon. For example, perhaps there would be a kiosk type power point of memorable ARF moments that would run at the luncheon.
Editorial Advisory It was reported that 22 papers have been submitted. With the new publication schedule, the editorial team should have them up on time.The editorial team continues to monitor developments with ERIC.
Graduate Student Mentor. Was this for
each institution? Wasn’t Randy going to send something to Board members
for consideration?????? The board discussed the graduate student
scholarships. Last year 12 scholarships ($150.00 each) were awarded. At
the conference, $1700.32 was raised, so only $99.00 was taken from the
ARF budget cover the amount awarded. The committee sought guidance from
board: What is our intent with the scholarships – give one to every graduate
student or choose one graduate student (or a limited number) who would
receive a more substantial scholarship.
International project No motions – see report
Membership An informational report will be put on website before June 1 along with the preliminary program.
Nominations/elections The nominations committee will be asking for nominations between now and October, 2004.
Proposal review The proposals for the 2004 conference are being reviewed.
Public relations Was Michael F. to send Board
members info on this? It was reported that after the Shrimp Fest at
the 2003 annual conference, money remaining from the dinner was donated
to the Graduate Student Scholarship fund. The reason there was a small
amount of money remaining is that a few members paid for the Fest after
the shopping had already been completed. A discussion was held related
to the idea of producing a t-shirt that members could purchase that would
help fund the scholarship fund.
Website See discussion under Treasurer Report
Conference program 2004 It was reported that the 2004 conference program is complete.
Conference program 2005 It was reported that the 2005 conference program is beginning to take shape. The theme for the conference will be – The Next Big Thing. What is being predicted as the next big thing, the panacea du jour, related to reading/literacy?The committee is looking for a key speaker who could look to the field as a futurist – perhaps Jack Cassidy.
Old business None
Adjournment As all business for this meeting had been completed, it was moved, seconded and unanimously passed to adjourn the meeting.
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